Invoice app for builders in Edinburgh
Stage invoices, variations, CIS deductions — multi-month projects tracked through a single WhatsApp thread.
£29.99/mo · 7 days free · no card needed
Start Free on WhatsAppA real Edinburgh builder’s voice note:
"Mr Sinclair, Morningside Edinburgh, kitchen extension stage two, fourteen thousand, variation for the skylight two-fifty."
What builders in Edinburgh actually have to log on a job
- CIS deductions — Subby gross/net flagged automatically on every invoice; monthly CIS300 export ready for your accountant.
- Stage payments & retentions — Valuation 1, 2, 3… each as its own invoice; final 5% retention auto-scheduled.
- Building Control sign-off — BC reference and inspector name attach to the invoice as a note.
- Materials vs labour split — VAT-correct lines so the client can claim back where eligible.
- Variations & day-works — Voice-note a variation, Holdfort drops it as a separate dated line so you don’t lose it at final account.
What builders in Edinburgh actually deal with
Scottish Water across the entire city and surrounding Lothians
Edinburgh Low Emission Zone in force since June 2024 covering the Old Town / city centre area. Non-compliant vans are banned outright, enforced by ANPR cameras.
City of Edinburgh Council plus West Lothian, Mid Lothian and East Lothian. UNESCO-protected Old Town and New Town mean lots of listed-building consents and conservation-area restrictions.
Edinburgh is stone. Listed Georgian terraces in the New Town, medieval tenements in the Old Town, post-war bungalows out in Corstorphine and Portobello, and modern fit-out work in the mushrooming Waterfront and BioQuarter zones.
Serving Morningside, Leith, Stockbridge, New Town, Old Town and the rest of Lothian. Conservation area + listed building combo means even changing a back-door handle can need written consent. Quote the consent-chasing time, bill it, and have it on your PDF — customers who’ve just moved into a New Town flat don’t yet know the rules.
Edinburgh callout rates track Glasgow closely — £45–£80 typical — with a significant uplift for work inside World Heritage zones where access is harder. Holdfort doesn’t set your prices — your rates are yours — but it stops you from losing track of what’s owed, what’s paid, and what’s been expensed along the way. All through WhatsApp. No app to install, no portal to log into.
Questions from Edinburgh builders
Yes. Mark a payee as a CIS sub-contractor once and every invoice splits gross/net, deduction rate and verification number — all exportable to CIS300 at year-end.
Yes — voice-note "valuation 2 of 4, plus retention 5%" and Holdfort produces both as linked invoices on a single project so the running total stays accurate.
Yes — it’s a line item. Voice-note "consent ref CEC-2026-12345" and it goes on. Some insurers and freeholders specifically require it be visible on the quote and the invoice.
Multi-month projects are a core Holdfort feature. Set up once ("New Town flat, listed refurb, 85k"), then voice-note stage invoices as you go — strip-out, first fix, second fix, final. Running totals tracked across months.
Yes — the whole of Scotland and the rest of the UK. Whether you’re in Princes Street or a Linlithgow new-build, it’s the same voice-note-to-PDF flow.
Yes — quarterly-ready breakdowns and sole-trader categories. Required for self-employed earners over the MTD threshold from April 2026. See the MTD guide.
£29.99 per month, all in. 7 days free, no card needed to start. Founding-member price locked for life.
Edinburgh builder? Finish the job. Voice note the rest.
7 days free. 30 seconds to set up. Just WhatsApp.
Start Free on WhatsAppHold the fort. We’ve got the paperwork.